ࡱ> SnR=  bjbj .Dfhfh%HHHHH\\\8t\'$Z-V'X'X'X'X'X'X'$)},|'H===|'HH''''=RHHV''=V'''rJ%T&& E%B''0'%z--&&,-HR&'===|'|'==='====-=========X : CHECKLIST FOR CONCERT ORGANISERS Recruit performers and put together a programme, well in advance to allow generous time for learning and rehearsal. Our concerts are scheduled to last for an hour (evening: 5.30-6.30 pm) or 45 minutes (lunchtime: 1.10-1.55 pm), so you should aim to have a little less than an hours or 45 minutes worth of music, to allow for introductions, applause, moving around between items and other logistical matters. If necessary, help people find accompanists. Good starting-points for finding performers and items are our HYPERLINK "/chamber-music/member-facilities/performing"Performers List and HYPERLINK "/chamber-music/member-facilities/performing"Performance Offers list. A call for performers via the CMC mailing list ( HYPERLINK "mailto:chamber-music@ucl.ac.uk" chamber-music@ucl.ac.uk) can also be useful in generating volunteers and concert items. In line with UCLs Equality, Diversity and Inclusion policy, we aim to diversify our programmes. One objective we would like to achieve is to include a female composer in each programme. Concert organisers can also look for other ways to be more inclusive when compiling programmes. Double-check with the performers from time to time that all is well. (It is sometimes necessary to find substitute performers at short notice.) About two weeks before the concert, draw up a detailed programme which should fit on one A4 page, using the HYPERLINK "/chamber-music/committee-constitution/concert-organising"template provided on the CMC website. We normally include dates of composers and of works themselves if known, and list movements and/or song titles, names of performers and their instruments. Remember too to update the information at the bottom about future concert dates. Look through the concert programme and check to see if any works are in copyright and therefore need permission. If any of the works to be performed are in copyright, send a final version of the programme as performed to the  HYPERLINK "/chamber-music/contact-us" CMC Chair so that the performances can be recorded on the appropriate Performing Right Society (PRS) account. Check with performers whether they want to write any programme notes or provide words of songs. Programme notes are optional (concert organisers may themselves write notes if so inspired). For songs in a foreign language, it is a courtesy to our audience to provide an accurate English translation, ideally alongside the original text; a generally reliable source of translations of standard repertoire can be found at:  HYPERLINK "http://www.recmusic.org/lieder/" http://www.recmusic.org/lieder/ Alternatively, a spoken explanation at the performance is acceptable. Copies of any notes or words will need to be made for distribution at the concert. Run the completed programme past performers for their approval, and then send a copy to committee colleague for proof-reading and then to  HYPERLINK "mailto:liz.mooney@ucl.ac.uk" Liz Mooney to upload to the website Concert Diary page. Also contact Yvonne Cheng to arrange for an Eventbrite link to be created, and forward to Liz for the website when done. Try to do this 10 days to a week before the concert. The Haldane Room is normally available to us from 4.00pm on concert days (12.00 noon for lunchtime concerts), but it is worth checking this with the Room Bookings website. Negotiate with performers over slots for rehearsing in the Haldane Room before the concert. It may also be worthwhile to book the practice room downstairs as extra pre-concert warm-up space, especially if your programme involves a number of different players and items. Ask the performers whether they want to introduce their pieces. If you wish the concert to be recorded, contact Sergei Chebankov ( HYPERLINK "mailto:s.chebankov@ucl.ac.uk" s.chebankov@ucl.ac.uk). You must abide by CMCs Privacy Notice, found on the CMC website at  HYPERLINK "/chamber-music/committee-constitution" /chamber-music/committee-constitution. N.B. Performers must be asked if they object to being recorded; if anyone does object, then the item(s) in which he/she is involved must not be recorded. The day before the concert, check that a further reminder of the concert has been sent to the email list. If necessary, send one yourself. Make copies of the programme for use at the concert if you have not already done so. On the day of the performance: Collect the Steinway keys if necessary from Security in Foster Court, in time for the 4:00pm rehearsal slot. Make sure you (or a deputy) get to the Haldane Room in good time to check that the room has been set up, chairs positioned, refectory debris etc cleared away*. Remember to bring the programmes with you, plus notes/words if applicable. Programmes may be blu-tacked to the door and placed on a stand outside the room, as well as on a chair or table inside. Lock the south-facing door (by the piano), and if possible post a notice on that door directing people towards the other entrance. Ensure that you have read the Manual Handling guidance, link on the CMC Safety page ( HYPERLINK "/chamber-music/safety-arrangements" /chamber-music/safety-arrangements) prior to attempting to move the piano/furniture etc. Welcome the audience, remind them about recording and photography during the concert (wording from programme below), introduce the concert, and enjoy! Recordings and photography are permitted, but only with prior permission from the performers. Please refrain from using flash photography during performances and ensure recording/photography is unobtrusive. After the concert, ensure that publicity material is removed and keys to piano returned to Security. *Any problems, contact Room Bookings on 46300 for advice. Note: From time to time CMC carries out audience market research for ourselves or on behalf of Public Events, so you may need to put forms on seats before the meeting and make an announcement to encourage people to complete them. Collect afterwards and pass to the Chair. 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